Job Title: PMO – Stakeholder Management & Assistant to Director
Experience: 1 to 3 years
Job Overview:
We are seeking a highly organized PMO professional to assist the Director in administrative tasks, stakeholder management, business system analysis, and procurement activities. The ideal candidate will support executive operations, facilitate business processes, and coordinate project-related procurement functions.
Key Responsibilities:
Stakeholder Management & Business System Analysis :
- Coordinate with internal teams, clients, and external partners for seamless project execution.
- Assist in gathering business requirements, process documentation, and workflow optimization.
- Support project tracking, reporting, and system analysis to improve efficiency.
Procurement & Bidding Support :
- Assist in preparing RFPs, RFQs, and project proposals for client bids.
- Support in researching, drafting, and submitting competitive proposals.
- Collaborate with internal teams to ensure alignment on bidding strategies.
- Maintain documentation and track deadlines for procurement-related submissions.
Assistant to Director & Administrative Support :
- Manage the Director’s calendar, meetings, and outreach activities (visas, travel, accommodation, etc.).
- Act as a liaison between the Director and internal/external stakeholders.
- Maintain office systems, data management, and document filing.
- Track contracts, insurances, and key documentation, ensuring timely renewals.
- Conduct research, prepare reports, and assist in business decision-making.
Qualifications & Skills:
- 1-3 years of experience in PMO, executive support, business analysis, or procurement.
- Strong organizational, coordination, and stakeholder management skills.
- Familiarity with proposal documentation.
- Proficiency in Microsoft Office and business process documentation.
- Excellent communication and multitasking abilities.
